With the COVID-19 pandemic, many organizations have decided to shift their work setup into a remote one to reduce the spread of the virus. Thanks to modern innovations, your employees can work and collaborate from the comfort of their homes. However, just like other work processes, working remotely also comes with various challenges.
Thus, if you want to safely collaborate with your remote team, below are four tips to consider:
1. Use A Secure File Transfer Software
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When collaborating with your team remotely, you may have to share and transfer files to your members from time to time. After all, this process is necessary to ensure the completion of your projects even if the team is working from the comfort of their homes.
That being said, it’s best to utilize secure file transfer software that allows you to share and transfer essential company data more efficiently and reliably. Most managed file transfer innovations use a file transfer protocol technology that provides management and security features for data protection. For example, if you need to send emails to your team members without compromising privacy and security, there are many excellent managed file transfer software and plugins like https://www.goanywhere.com/managed-file-transfer/collaboration/secure-mail that come with safe and secure mail features.
2. Create A Cybersecurity Policy
Another tip for safely working with your remote team is to establish a cybersecurity policy. With this kind of policy in place, you can safeguard company data until the completion of your project. For example, the policy document can contain some specific details about the security protocols that employees should comply with as well as how your company will implement them through tools and resources.
Remember, having an established cybersecurity policy is important. With it in place, you can rest knowing that you can work with your team remotely without compromising business data and other relevant information. Thanks to modern innovations like remote employee software, your employees can work and collaborate from the comfort of their homes.
3. Keep Your Computer Safe And Secure
Collaborating with your remote team can be difficult if your devices, such as your personal computer, aren’t protected against any cybersecurity threats. Because of this, it’s important to keep your computer safe and secure by doing the following: ensuring your software is regularly updated, using strong passwords, and employing reliable antivirus programs. For teams in fields like healthcare or laboratory environments, integrating tools like NovoPath LIS can also enhance data management and security. These systems are designed to ensure compliance and safeguard sensitive information, helping to mitigate risks while improving overall efficiency within your remote team. Because of this, it’s important to keep your computer safe and secure by doing the following:
- Make sure the internet connection is secure: It’s essential that you avoid using an unsecured Wi-Fi network as it can only expose your company and its business transactions to a data security breach. Think about whether you need a Wi-Fi connection to collaborate with your team immediately or wait until you’re in a location where the internet connection is more secure.
- Keep passwords varied and strong: To protect your company data and collaborate safely with your remote team, be sure to use passwords that are strong and varied. You can do this by utilizing a password manager that can generate passwords randomly and store them safely so you wouldn’t forget.
- Require two-factor authentication: When collaborating with your remote team, it’s also a good idea to use a two-factor authentication feature on your computer to ensure your company data isn’t exposed to hackers and other cybercriminals. This security feature allows you to confirm a user’s identity by requesting a username and password before you can access business information as you work with your team remotely.
- Use encryption software: Another way of protecting your computer while working remotely is to use encryption software. Doing so can help safeguard company data by prohibiting access against any unauthorized users of your device, including hackers and other cybercriminals.
- Install firewalls and anti-virus software: To ensure data security while working remotely, it’s crucial to have firewalls and anti-virus software on your personal computer. That way, you can protect your data against unauthorized access when you start collaborating with your remote team for a project.
4. Have Reliable Backup And Recovery Systems
Again, collaborating with your remote team requires you to handle a lot of digital data to complete a certain project. For instance, many files have to be transferred and shared to ensure the success of your project.
However, you can’t do all of these things if your company data is lost through a data security breach. To avoid this from happening, having reliable backup and recovery systems can be useful. These can help back up and recover data in case of a loss, thereby making the collaboration with your remote team more successful.
The Bottom Line
Indeed, remote working doesn’t have to compromise your data security. By following the tips mentioned above, you’ll gain peace of mind knowing that you can collaborate and work with your team members safely without any issues. The more preventive measures you implement for safety, the more you can increase your team’s productivity while working remotely.
