Franking machines and postage machines save you time and money!
- Are you tired of wasting time at the Post Office?
- Do you want to professionalize your cards?
- Do you want to reduce your shipping costs?
Then, equip yourself with a postage machine and enjoy rates reserved for professionals!
Franking machines are convenient and valuable for small shipments, and they become indispensable if the number of letters the company sends increases.
Regardless of your shipments, they will be processed more easily and quickly with a franking machine. Just drop the sealed envelope into the slot on the device.
The basic model saves a great deal of time. Many franking machines also come with an automated processing system. Each one is marked with the system without manual intervention by depositing a stack of envelopes in the machine.
Each franking machine has the value of the different postal rates in memory. So you have to select the type of shipment (registered letter, express mail, etc.) in advance, and the postage depends on the weight of the envelope. So it is the ideal way to avoid excess shipping costs.
Also, note that postage rates for franking machines are advantageous compared to the standard price. A few pennies can be saved with each shipment. This means, you are likely to save hundreds or thousands of dollars at the end of the year, base on how frequently you use the device.
Billing is simple: the machine connects to postal services through your company’s internet. In addition, each postage communicates in real-time, so a daily follow-up is not required.
Finally, using a postage machine improves your corporate image by personalizing each shipment with your company logo.
Why franking machine?
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Although they seem to reserve for large companies, franking machines are now necessary even in small companies. This success is due to the low prices and the services it offers, such as simplifying the presentation of emails or printing special mentions for its image.
The franking machine can handle mail more quickly and efficiently. Its primary function is to automatically print a “stamp” (in fact, a “fingerprint” that includes a value and date) on all types of mail (letters, large commercial envelopes, or packages) for domestic or international shipments.
Franking machines, even the most petite models, offer other functions:
- Weigh shipments.
- Store and select company rates.
- Automatically upload changes.
- Analysis of postal activity.
- Insert printed logos and advertising texts in the mail.
Franking machines: an investment that leads to savings
An annual saving of around 12% of all your mail is estimated. However, according to dealers, you can save up to 30% based on company delivery volumes.
The primary source of savings generated by franking machines is postage:
To use a franking machine, the company has to sign a contract with a supplier and agree on a postage contract. It allows the company to benefit from rates for professionals, with lower rates of general application.
Another financial advantage of franking machines:
They allow stricter management of postal expenses. As a result, you can avoid shipping errors and calculate a fair rate, eliminating the risk of overpayment.
Streamlining shipments
From how many daily shipments is a franking machine investment to consider for an SME? In general, it estimates that from 15 daily shipments or large shipments per month (mailings, newsletters), the investment is beneficial.
Several factors lead to this conclusion:
- The direct savings that the franking machine allows.
- Time-saving: depending on the type of machine used and the annual postage amount, the company can present its mailbox directly to a deposit defined in the contract with the Post Office.
- The improved professional image.
By connecting with other devices such as wrapping machines, franking machines have become true mail centers that avoid tedious employee tasks.
What budget to expect?
Deciding to equip your business with a postage machine is an excellent solution in terms of savings, but you will still have to think about a budget for the general operation. Here you will find information on the subject.
Different operations
A franking machine is bound to a contract with a specialized service provider (who usually does random inspections). The supplier will propose an annual lease that generally also includes a maintenance service for the machine.
The overall budget for the operation must establish based on other factors such as
- The volume of the daily mail
- between 30 and 200 cards
- less than 30 letters per day
- between 200 and 1,000 daily letter deliveries
Once your needs are defined, you have to choose the most suitable size for the machine: small, conventional, or large.
Although postage machinery rental companies may offer prices that differ, you can average:
- Between £150 and £250 per month for a large model.
- Between £20 and £30 a month for a small postage machine.
You must also know that most providers include the maintenance contract in the budget.
Finally, additional elements to the budget:
- The shipping cost by the post office.
- The post office’s annual fee is payable if you wish to personalize the envelopes in your company colors.
- Consumables: ink cartridges, blank labels for printing, envelopes
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